Overview
Upsonic enables procurement teams to manage supplier communication, quotation collection, and supplier evaluation through a single workflow.
The Agent reaches out to relevant suppliers, follows up on quotation requests, standardizes incoming offers across different formats, and compares suppliers using both commercial terms and historical performance data.
Capabilities
Supplier Communication:
Contacts relevant suppliers, manages quotation requests, and follows up on missing or delayed responses throughout the procurement process.
Quotation Collection:
Collects supplier offers received through email or other channels and extracts key commercial terms such as price, payment terms, delivery time, and other relevant conditions.
Supplier Scoring:
Evaluates suppliers using historical procurement data, including delivery performance, product or service quality, communication responsiveness, and previous purchasing outcomes.
Comparative Evaluation:
Presents quotations and supplier scores in a standardized comparison, helping procurement teams evaluate both current commercial offers and historical supplier performance.
Case Study
Traditional Workflow
In a traditional procurement process, purchasing requests are received through email or different internal channels.
Procurement employees identify relevant suppliers and contact each supplier separately to request quotations. Follow-ups are managed manually, and responses may arrive at different times and in different formats such as email text, PDF offers, or spreadsheets.
The procurement team then manually extracts and compares information such as pricing, payment terms, and delivery timelines.
Historical supplier performance is often reviewed separately, which means the team may need to check previous purchases, delivery issues, quality records, and past communication before making a final supplier selection.
Workflow with Upsonic
With Upsonic, the Agent manages the supplier quotation process from outreach to comparison.
Once a purchasing request is created, the Agent identifies or receives the relevant supplier list and initiates quotation requests.
It follows supplier responses and tracks which vendors have submitted an offer and which still require follow-up.
When quotations are received, the Agent extracts and standardizes key information such as:
- Unit and total price
- Payment terms
- Delivery time
- Currency
- Commercial conditions
- Additional fees or relevant conditions
The Agent then combines the current quotation with historical supplier performance data.
Supplier A
Quoted Price: TRY 820,000
Payment Terms: 30 Days
Delivery Time: 7 Days
Historical Delivery Performance: Strong
Quality Performance: Strong
Communication: Strong
Supplier Score: 88/100
Supplier B
Quoted Price: TRY 790,000
Payment Terms: 15 Days
Delivery Time: 14 Days
Historical Delivery Performance: Average
Quality Performance: Strong
Communication: Average
Supplier Score: 74/100
The Agent presents the commercial offers together with supplier performance scores in a single comparison view.
This allows the procurement team to evaluate not only the lowest price, but also the supplier’s delivery reliability, quality history, communication performance, and overall commercial conditions before making a decision.
Impact
Upsonic reduces the manual effort required to contact suppliers, follow up on quotation requests, normalize incoming offers, and compare supplier performance across different sources.
By combining current quotation data with historical supplier performance, the Agent helps procurement teams make more structured and consistent sourcing decisions.
Procurement teams gain a single view of supplier responses, commercial terms, historical performance, and comparative scores, allowing them to focus on negotiation and final supplier selection rather than manual coordination and data consolidation.