Overview
Upsonic enables finance and operations teams to review employee expense reports, receipts, corporate card transactions, and travel records within a single automated workflow.
The Agent matches supporting documents with underlying transactions, checks each expense against company policies, identifies duplicate, suspicious, or non-compliant spending, and automatically approves low-risk expenses while routing exceptions for review.
Capabilities
Document Analysis:
Reads receipts, invoices, expense reports, corporate card transactions, and travel records, and matches them to the relevant employee and expense item.
Policy Control:
Checks each expense against company policies such as spending limits, allowed categories, travel rules, required documentation, and reimbursement conditions.
Risk Scoring:
Identifies duplicate receipts, personal expenses, unusual transactions, policy violations, and missing documentation, and assigns a risk level to each expense.
Automated Approval:
Automatically approves low-risk expenses that meet policy requirements and routes incomplete, unusual, or high-risk cases to the relevant employee or finance team.
Case Study
Traditional Workflow
In a traditional expense management process, finance and operations teams review receipts, invoices, expense reports, corporate card transactions, and travel records one by one.
Employees manually verify whether the submitted amount matches the receipt, whether the transaction was made with the corporate card, and whether the expense complies with company policies.
They also need to identify issues such as exceeded limits, duplicate receipts, missing documentation, personal purchases, or expenses submitted under the wrong category.
Because these checks are performed manually across different documents and systems, certain exceptions may be overlooked and low-risk expenses often wait in the same review queue as complex or suspicious cases.
Workflow with Upsonic
With Upsonic, the Agent processes all relevant expense data together.
It can match information across receipts, invoices, employee expense reports, corporate card transactions, travel bookings and records, and employee and cost-center information.
Employee: Ayşe Demir
Expense Type: Hotel
Submitted Amount: TRY 8,750
Corporate Card Transaction: TRY 8,750
Receipt Match: Confirmed
Policy Limit: TRY 10,000
Required Documentation: Complete
Risk Score: Low
Result: AUTO-APPROVED
Employee: Mehmet Kaya
Expense Type: Business Meal
Submitted Amount: TRY 6,400
Policy Limit: TRY 4,000
Duplicate Receipt Check: Potential duplicate detected
Risk Score: High
Result: REVIEW REQUIRED
If documentation is missing, the Agent can route the case back to the employee and indicate exactly which document or explanation is required.
Impact
Upsonic reduces the manual effort required to review every expense individually and allows finance teams to focus primarily on exceptions and higher-risk transactions.
By automatically matching receipts, card transactions, and expense reports, checking them against company policies, and risk-scoring each case, the Agent helps standardize expense controls and accelerate approval workflows.
Low-risk expenses can be processed in minutes, while potentially non-compliant or suspicious transactions are surfaced with clear reasons for further review.